Keeping the Administrative Work of the Platform Simple with Four Settings

One of the 3DEXPERIENCE platform’s greatest strengths is it’s out of the box capabilities. The platform requires no lengthy installations to go through or an IT team to keep the software up to date. But like any good collaboration tool, there does require some additional administrative work to keep it running smoothly and efficiently. Below we will go over some 3DEXPERIENCE dashboard settings dealing with revision schemes and collaborative space permissions that can be implemented to keep the platform running at its best.

Collaborative Space Permissions

1. Toggle on the “Give access to all new users to the Common Space” setting

A common space is a place to store data and its access permissions determine who can see its data. The above setting automatically adds new users to the common space. This helps automate the process of setting up new users by cutting out the manual task of adding each new user to the common space. 

2. Toggle off the “Enable all new users to create a collaborative space” setting

Toggling off the “Enable all new users to create a collaborative space” setting disables new users from creating collaborative spaces.  This setting eliminates the possibility of an unlimited number of collaborative spaces that would be hard to keep track of.  Disabling new users from creating collaborative spaces can exponentially help with chaos of data storage and access permissions.

Revision Schemes

3. Set the “allow new revisions on maturity states” released

Setting “allow new revisions on maturity states” to released ensures that there aren’t various past revisions still in work.  Allowing new revisions only on released cuts down on confusion by making sure only one revision is being worked on at a time.

4. Set Revision format to primary and secondary

Setting the revision format to primary and secondary allows for everyone to know the progress of a file based on the file’s name.  In this setting the primary naming scheme can be either alpha or numeric while the secondary naming scheme is numeric.  With this setting, the primary will increment when created from a released state and the secondary will increment from all other states.  Therefore, the primary represents major changes, and the secondary will represent iterations of the design.

The four above 3DEXPERIENCE dashboard settings relating to collaborative space permissions and revision schemes can help keep admin work at a minimum and prevent chaos especially when dealing with new 3DEXPERIENCE users by restricting user privileges and automating certain processes.