Microsoft Office Document Management

Manage all your documents

Microsoft® Office is a key set of tools used during all stages of the product lifecycle for a myriad of purposes. Many documents contain critical information which needs to be shared and forms part of the product record.

However, typically these documents are disconnected from the product record, get lost in shared folders and accidentally deleted from hard drives.

Microsoft Office Management
Aras Microsoft Office Integration
PROCESS Solution

Microsoft Office Document Management with Aras Innovator® and services from Javelin

  • The Aras Microsoft Office Connector extends the benefits of PLM to Excel, Word, and Outlook.
  • Users can create, store, edit, search and manage documents while working within the familiar, easy to use Microsoft environment.
  • Aras provides administrators with sophisticated capabilities for document control and security, including need-to-know access, configurable automatic document numbering & naming conventions, the optional use of corporate templates, and more.

Benefits of Microsoft Office Document Management with Aras Innovator

During the lifecycle of a typical product many documents are created containing critical information which needs to be shared and forms part of the product record.

The creators and users of these documents are usually spread across many functions and locations making the management of these documents a significant challenge.

The Microsoft® Office Connector for Aras Innovator® provides an intuitive and convenient way to manage Microsoft documents in Aras within Office applications.

Microsoft Office Document Management with Aras includes version and change control for files in multiple formats in a secure, searchable repository. Users across multiple teams and locations now have easy access to critical information required for the projects they are working on:

  • Users can create, store, edit, search and manage documents while working within the familiar, easy to use Microsoft environment.
  • Provides administrators with sophisticated capabilities for document control and security, including need-to-know access, automatic document numbering and naming conventions, and more.
  • Fully configurable to support your company's corporate standards, practices and procedures.
  • Optional use of corporate templates drives standardization and improves compliance.
  • Document lifecycle status management, versioning and user access control.
  • Document classification based on document type.
  • Automatic document numbering and naming.
  • Document linking to related items like parts and projects.
  • Bi-directional property mapping between Aras and inside document text.
  • Viewables automatically created for Visual Collaboration.

Features available with the Aras Innovator Office Connector

  • Search - Search files and templates in PLM from within the Microsoft Word, Excel and PowerPoint
  • View & Edit - Simply select View for read-only access or Edit to lock and modify a file
  • Automated PDFs - Auto generate PDFs of saved files to attach and distribute to other users in the workflow
  • Classification - Automated file naming and document number sequencing based on classification categories
  • Linking - Option to create relationships between Microsoft documents and Aras items such as Parts, Drawings, Projects, Process Plans, and other PLM items from within Microsoft Office. Relationships can drive naming and numbering, and are updated along with associated product components.
  • Revision & Version Control - Configurable revision and version control on Microsoft files provides traceability and assures that users always work with the correct version of a file
  • Side-by-Side Comparisons - Enables users to easily view side-by-side comparisons of different revisions of the same document or file
  • Enterprise Change Management - Apply lifecycle states, approval workflows and sign-offs to documents such as engineering change requests or document change orders
  • Templates - Create standardized Office document templates that comply with corporate conventions and are ready-to-use for end users
  • Property Mapping - Map properties from native Microsoft files to Aras or from Aras to the native Microsoft files
  • Outlook Emails - Capture and store Outlook emails with embedded images and attachments as part of the product record in Aras
  • Compliance - Document controls, tracking, traceability and audit trails streamline and simplify compliance
  • Security - Need-to-know access rights and permissions on files managed from within Aras

Aras Innovator Quick Demo

Take a look at the Microsoft Office Management solution in action

Aras Innovator PLM solution

Aras Innovator PLM is a full-featured, business-ready web based solution for Product Lifecycle Management.

Aras Innovator drives cross-functional collaboration and extends engineering business processes throughout the company and the extended supply chain.

Aras Services and Implementation

Want to improve your process with Aras?

Javelin Support Team

Subscription Service

Aras Innovator is a commercial offering that is purchased as a subscription from Javelin to gain access to the online service. With the Aras subscription your company gets access to new releases, service packs, administrative utilities, documentation and much more, along with options for technical support from Javelin.

Benefits
  • Live Technical Support from our certified support team.
  • Remote Support to solve your technical issue right on your machine.
  • Regular Communication of software updates and technical tips and tricks.
Aras Cloud Technology

On-Site, In the Cloud, or Hybrid

With a modern, flexible platform you have complete control over your Aras deployment, as either data center, cloud or hybrid. You can deploy on-site and migrate to a hybrid or full cloud model without losing any solution capabilities, or start in the cloud and move to your data center whenever you want.

Model-Based Service-Oriented Architecture

The unique Aras® Model-Based Service-Oriented Architecture (SOA) is designed to be:

  • Flexible to meet today's needs and adapt easily as your business evolves
  • Scalable to grow with your business
  • Easy to upgrade, even if your system is heavily customized, allowing you to benefit from enhancements in new releases
Aras Implementation

Process Implementation Service

To achieve PLM success, you need a fast and thorough implementation that addresses the high priority areas of your business and results in company-wide user adoption. Working with Javelin you will be dealing with Aras experts that know your business and how PLM will drive your competitive advantage.

Implementation Services include:
  1. Requirements & Project Planning
  2. Pilot Proof of Concept
  3. Data Loading & Data Migration
  4. Configuration & Customization
  5. Systems Integration
  6. PLM Team Training
  7. Admin Training
  8. User Training
  9. Upgrades and follow-up
  10. Ongoing Support

Solutions for Microsoft Office Document Management

Alternative PDM solutions for document management

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